ERP-ONE Distribution Software Features

• Quotations Order entry 
• Counter sales 
• Sales analysis
• Blanket order 
• Customer buying history directly in order entry
• Full line of all relevant customer current and historical information 
• Returned goods authorization 
• Credit Memos and Debit Memos 
• Instant availability of inventory in all locations and warehouses 
• “Unusual Sale” option allows inventory to reflect “true” demand 
• Kits – Made on the fly or pre-made on the shelf 
• Commissions 
• Detailed order inquiry
• User defined order class (Warehouse, Direct, etc.) 
• Pro-forma Invoice 
• Customer information management 
• Multiple pricing capabilities including contracts and rebates 
• Linking sales orders directly to purchase orders 
• Delivery route management 
• Flexible backorder handling 
• Work orders 
• Item complement suggestions 
• Item substitution suggestions 
• Retail pricing stickers 
• Shipping Labels and Item Shipping Labels Signature Capture 
• Supports international addresses and currencies

• Multiple month processing with all months open at all times, interfaced from all sub-systems
• Monthly, Quarterly, and Yearly Financial statements
• Recurring journal entries with automated reversals
• Client-defined historical reports for any time period
• Budget creation
• Cash expected report and cash flow analysis
• Full access to all summary and detail journal transactions from all sub-systems from any period
• Consolidated financial statements
• Budget versus actual reporting
• Client-defined chart of accounts
• Calculation of business ratios
• Interface into Excel
• Forced balanced entry
• Complete and easy-to-use audit inquiry capabilities for all transactions in any period
• Bank reconciliation

Proper Management of Inventory is the cornerstone of a wholesaler or distributor’s success. At Distribution One, we know the importance of accurate inventory control as it relates to keeping your business running smoothly and your customers happy. ERP-ONE is the management tool you require to keep your inventory working correctly all the time!

• Easy item setup accommodates both simple and advanced approaches
• Flexible physical inventory options
• Inter-warehouse/branch transfers
• Full audits of all inventory transactions
• Critical re-order point
• Handling of multiple definable units of measure
• Inventory Valuation with multiple costing options
• Stock status reporting that tracks trends
• Flexible resale pricing options
• In-transit inventory (Import Container)
• Easily managed backorder processing
• Warehouse productivity
• Lot tracking
• Serial number control
• Flexible order picking and packing options
• Multi-bin locations
• FIFO, Average, Last, Average Landed, Last Landed, Standard, Lot costing
• Hazard classifications
• Barcode labels
• Inventory labels
• UCC 128 labels
• Automated Future Price Updates
• Cycle counting
• Royalties

Controlling how and when sales will close and keeping a firm hold on your sales pipeline are keys to business growth. ERP-ONE supports your sales team by making it easier for your salesreps to contact and relate to your customers or prospects. One single screen can provide targeted sales information whereby allowing your staff to drill to the details they require. Don’t just provide the leads to your salesreps, provide them with the tools they need to close those leads with Distribution One’s CRM solution.

Even if you are currently using another CRM package, let us prove how we can make that deployment stronger by integrating activities, scheduling, contacts, prospects or customer and sales information directly from ERP-ONE.

• Call activity tracking
• Calendar interface for scheduling and alerts
• Customized management views for calendar scheduling
• One touch order or quote entry
• One touch order or quote duplication
• Quick view sales and summary information
• Ability to email and print quotes, acknowledgements, and invoices from CRM
• Unlimited company contacts
• Unlimited freeform notes
• Order source tracking
• Recall listing for follow-up calling
• Mail merge of predefined sales letters
• Marketing letters for prior sales customers
• Prospect tracking
• Quotation of Prospects
• Set up activity codes for tracking purposes

Intelligent purchasing is more than experienced guessing. It results from processing information in both an intelligent and timely manner. Special customer requests, suggested inventory replenishment, and inventory linking are fundamental aspects of intelligent purchasing. ERP-ONE processes all this and more to provide precise reports and on-screen displays.

• Automated purchase order (P/O) creation from inventory replenishment option by vendor and item
• Flexible costing options
• P/O Inquires on all levels
• Full P/O audits
• Automated P/O cost add-on factors
• P/O history and notes
• Link into accounts payable (A/P) vouchering
• Drop shipment
• Auto email of P/O’s to vendors
• Barcode receiving
• Easy receiving functions with full auditing capabilities
• Track goods in-transit
• Purchase using Min/Max and historical sales data
• Distribute freight to cost
• Late PO report by customer sales order
• Receiving sheets
• Expediting report
• Backorder/Purchase associations
• Vendor performance
• Purchase Order, Sales Order linking

Dealing with everyday documents can overwhelm your company with paper. As you know, paper isn’t cheap. Distribution One provides unique solutions to reduce paper while providing flexibility for customers.

With a mouse click, you can fax an order confirmation to your customer or email a purchase order to a vendor. ERP-ONE will even prompt you to complete a cover page for a fax or a message for an email. Gone are the days of printing a hard copy and walking to the fax machine. Emailing and faxing directly from ERP-ONE is yet another way Distribution One demonstrates our commitment to making your company more profitable.

• The ability to save any document as a PDF
• Email and faxing of any document directly from the ERP-ONE software
• Logging of all fax and email transactions
• Advanced confirmations of fax and email status
• Built in label designer with the ability to pull database fields and barcodes onto the label
• Report security to prevent loss of critical data
• Document Batching
• Scheduled send times for off-hours faxing or email

Based upon your own accurate business data, ERP-ONE generates real-time Dashboard+ data analytics to provide crucial insights into current business health. Integrated into ERP-ONE, Dashboard+ provides the ability to identify Key Performance Indicators (KPIs) that are most significant to individual users.

Used for comparing fixed values, period trends, and more, KPIs can be set to either specific users or applied system-wide when no user ID is defined. Visual status alerts signify areas requiring immediate attention and utilize system-defined alerts that encompass all system practices.

Dashboard+ provides your team critical insight into all aspects of business performance. This important ERP-ONE application provides multiple role-based dashboard options including Management, Customer, Vendor, and Salesperson views. Through these precise visualizations and real-time alerts, Dashboard+ helps you make informed decisions faster.

Between manufacturers and customers, the world of digital commerce speaks many different languages. When handling Purchase Orders or Invoices, there are countless formats and no real standardization. Sharing data between two different systems normally requires an error-prone manual process of keying and re-keying data.

However, with a trusted EDI system in place, two separate computer systems can “talk” to one another and digitally exchange data in a manner that greatly reduces errors, administration time, and other hard costs like chargebacks or fees from shipping errors.

Provided through strategic partnerships, our EDI services deliver ease-of-use and total scalability as well as:

• Turnaround feature lets you act quickly to inbound trading partner documents by giving you the ability to send an outbound corresponding document at the click of a button.
• Trading partner options notify you when your customers have made updates to their item numbers or shipping addresses, and they perform necessary updates within Transaction Manager.
• Advance ship notice (ASN) support lets you create multiple shipments at once, package shipments automatically for your customers based on predefined rules, and even update existing sales orders.
• User roles enable the use and set-up of separate user accounts which limit specific actions such as the ability to export, import, or generate labels. Additionally, alerts notify users of new and acknowledged transactions automatically via email.

Our EDI services are provided through partnerships. Please contact us for our complete list of EDI partners.